---
title: "Add or edit employee or subcontractor"
description: "Create or update an employee or subcontractor profile: kind, name or company name, photo or logo, linked account, and the fixed, hourly, or percentage rate used to calculate their payout."
canonical_url: "https://requiply.com/docs/en/guides/settings/organization/employees/add-or-edit"
---
# Add or edit employee or subcontractor

> Create or update an employee or subcontractor profile: kind, name or company name, photo or logo, linked account, and the fixed, hourly, or percentage rate used to calculate their payout.

This form creates a new employee or subcontractor profile, or updates an existing one. Open it from [Employees and subcontractors](https://requiply.com/docs/en/guides/settings/organization/employees) with **Add**, **Create the first one**, or the pencil on a row or on the profile's detail page.

<figure>

![The add form with the Employee and Subcontractor switch highlighted and Subcontractor selected. Below it are Linked account, Company or subcontractor name filled with Northside Stage Crew, a Photo or logo drop area with an Upload image button, and Rate information with Rate type Fixed and a Rate value. On the right, a Preview card shows NS initials, Northside Stage Crew with a Subcontractor tag, and Rate: Fixed](https://requiply.com/docs/assets/settings/org/employees/imag-add-or-edit.png)<figcaption>

Choosing **Subcontractor** replaces the first and last name with one company name field.

</figcaption>
</figure>

The form sits on the left and a live **Preview** card on the right shows how the profile will look in the list.

<warning>

**Admin only.** Only organization admins can add, edit, or delete employees and subcontractors.

</warning>

## General information

<table>
<thead>
  <tr>
    <th>
      Field
    </th>
    
    <th>
      Required
    </th>
    
    <th>
      Notes
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      <strong>
        Employee / Subcontractor
      </strong>
    </td>
    
    <td>
      Yes
    </td>
    
    <td>
      The kind of profile. Employee is preselected. See <a href="https://requiply.com/docs/en/guides/settings/organization/employees#employee-or-subcontractor">
        Employee or subcontractor
      </a>
      
      .
    </td>
  </tr>
  
  <tr>
    <td>
      <strong>
        Linked account
      </strong>
    </td>
    
    <td>
      No
    </td>
    
    <td>
      Connects the profile to a Requiply login account, listed as <code>
        First name Last name (email)
      </code>
      
      , or just the email when the account has no name. Picking an account fills in the name.
    </td>
  </tr>
  
  <tr>
    <td>
      <strong>
        First name
      </strong>
      
       / <strong>
        Last name
      </strong>
    </td>
    
    <td>
      Yes, for employees
    </td>
    
    <td>
      Shown in lists, on bookings, and on tasks.
    </td>
  </tr>
  
  <tr>
    <td>
      <strong>
        Company or subcontractor name
      </strong>
    </td>
    
    <td>
      Yes, for subcontractors
    </td>
    
    <td>
      Replaces the two name fields, for example <em>
        Northside Stage Crew
      </em>
      
      .
    </td>
  </tr>
  
  <tr>
    <td>
      <strong>
        Photo or logo
      </strong>
    </td>
    
    <td>
      No
    </td>
    
    <td>
      Drag and drop an image, or click <strong>
        Upload image
      </strong>
      
      . <strong>
        Remove image
      </strong>
      
       clears it. Without an image, initials are shown.
    </td>
  </tr>
</tbody>
</table>

If the profile saves but the image upload fails, Requiply says *The profile was saved, but the image could not be uploaded.* Open the profile again and retry the upload.

## Rate information

<table>
<thead>
  <tr>
    <th>
      Field
    </th>
    
    <th>
      Required
    </th>
    
    <th>
      Notes
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      <strong>
        Rate type
      </strong>
    </td>
    
    <td>
      Yes
    </td>
    
    <td>
      <strong>
        Fixed
      </strong>
      
      , <strong>
        Hourly
      </strong>
      
      , <strong>
        Percentage
      </strong>
      
      , or <strong>
        None
      </strong>
      
      . Each option has a tooltip explaining when to use it.
    </td>
  </tr>
  
  <tr>
    <td>
      <strong>
        Rate value
      </strong>
    </td>
    
    <td>
      For Fixed, Hourly, Percentage
    </td>
    
    <td>
      Money in your organization's currency for Fixed and Hourly (not negative); a whole number from 0 to 100 for Percentage. Hidden for None.
    </td>
  </tr>
</tbody>
</table>

The rate is the **default** copied onto each new assignment. You can change it per booking service or per task, see [Rates](https://requiply.com/docs/en/guides/settings/organization/employees#rates). A percentage rate pays a share of the service price; on a task, which has no price, it pays 0.

## Saving

Click **Save**. It becomes available once something has changed. On success, *{name} created successfully* or *{name} updated successfully* appears, and you return to the list, or to the page that sent you here (for example the service or booking you were setting up).

**Cancel** leaves without saving.

## Deleting

On an existing profile, **Delete** is at the bottom of the form. A profile that is assigned to any booking service or task cannot be deleted, so its payout history stays correct. See [Deleting a profile](https://requiply.com/docs/en/guides/settings/organization/employees#deleting-a-profile).

## Common scenarios

### Add a team member who already signs in

Choose **Employee**, select their account under **Linked account** (the name fills in), pick the rate, and save.

### Add an outside company

Choose **Subcontractor**, enter the company name, upload its logo, choose **Fixed** with the price you pay per job, and save.

### Add someone who never signs in

Leave **Linked account** empty. The profile can still be assigned to services and tasks.

### Change a rate

Open the profile, change **Rate type** or **Rate value**, and save. Only new assignments use the new rate; past bookings and tasks keep the payout they were given.


## Sitemap

See the full [sitemap](https://requiply.com/docs/sitemap.md) for all pages.