Requiply 1.1.8: SKU Inventory, Comments & Maintenance

Requiply 1.1.8 introduces SKU-based inventory tracking, comments on bookings and items, and a full maintenance workflow with expense tracking for rental businesses

What's New in Version 1.1.8?

This update brings three major improvements: granular inventory tracking with individual SKUs, a comments system across bookings, items, and tasks, and a full maintenance workflow with expense management.

1. SKU-Based Inventory Management

Requiply inventory — item groups with individual SKUs

Previously, inventory items were tracked by quantity alone. That's no longer enough — even four identical Rode Procasters can differ: one might have a scratch, another a replaced part. Now every item gets its own unique SKU and individual properties.

How It Works

When you create an inventory item, Requiply automatically generates an item group with individual SKUs inside. Navigate to Inventory > Manage to see each item group with expandable rows revealing every unique SKU.

Each item receives a unique SKU identifier

Item groups display expandable rows with individual SKUs

Add or remove items from a group at any time

Track condition and notes per individual SKU

What Changed

Before (1.1.7)	Now (1.1.8)
Items tracked by quantity only	Each item has a unique SKU
No way to distinguish identical items	Individual properties per SKU
No tracking or auditing info	Comments and expenses per individual item

Practical Use Cases:

Audio/Visual Rental: You own 6 Shure SM58 microphones — one has a dented grille. Assign it SKU SM58-006, add a note, and always know which unit needs care before sending it to a Nashville recording session
Furniture Hire: Track each Chiavari chair individually. When a guest damages chair CHV-042 at a Brighton wedding, the note lives on that specific SKU — not lost in a bulk quantity
Construction Equipment: Your fleet of 3 Hilti rotary hammers each have different service histories. SKU-level tracking means you know exactly which unit is due for maintenance

2. Comments

Requiply comments — collaborative notes on bookings and items

Now you can leave comments on items, tasks, and bookings. Comments open in a drawer from the actions dropdown on any listed entity.

Multi-user support — your whole team can collaborate

Simple text styling for clear, readable notes

File attachments on task comments for expense receipts and documents

Unified comment history across items, tasks, and bookings

Where Comments Appear

Item Comments — add notes about condition, special handling instructions, or client feedback directly on individual SKUs.

Task Comments — discuss maintenance progress with your team. Attach expense receipts, photos of damage, or supplier invoices as files.

Booking Comments — leave internal notes about client requests, delivery instructions, or last-minute changes visible to your team.

Practical Use Cases:

Event Rental: Your delivery driver comments on a booking that the venue loading dock is at the rear entrance — the setup crew sees it before arriving at the London conference centre
Camera & Lens Hire: A technician comments on a Canon EF 70-200mm that the zoom ring feels stiff after return. The next person checking it out in Sydney reads the note and inspects before dispatch
Party Supply Rental: Attach a photo of a torn inflatable to the maintenance task comment so the repair team in Denver knows exactly what to fix

3. Maintenance Workflow

Requiply maintenance — task board with expense tracking

Click on any individual item to move it to On Maintenance status. This automatically creates a task on the Inventory > Tasks page with a Kanban-style workflow.

How Maintenance Works

Move items to On Maintenance with one click

Status dropdown with To Do, In Progress, and Done values

Add expenses at any stage of the maintenance process

Items on maintenance are automatically excluded from booking availability

Step by Step

Start Maintenance — Click an individual SKU and select "On Maintenance." The item becomes unbookable immediately
Work the Task Board — Move the task from To Do to In Progress to Done as work progresses
Track Expenses — Add costs at any stage: parts, labour, external repairs. Attach receipts via task comments
Complete & Return — When the task moves to Done, all expenses and comments are saved to the item's history

Where Expenses Show Up

After a maintenance task is completed, its expenses and comments are visible in the item's comment history — grouped with an expense summary and expandable comment view. Every expense is also visible on each individual SKU within the item group.

Practical Use Cases:

Marquee & Tent Hire: A marquee panel tears during a Cotswolds wedding. Mark it On Maintenance, log the $180 fabric repair cost, and it's automatically blocked from bookings until the task is done
Power Tool Rental: A Makita circular saw needs a blade replacement. The task moves through your board while you log the $45 blade cost — visible on that SKU forever
Luxury Vehicle Fleet: Your Range Rover goes in for brake service. Add the $800 mechanic invoice to the task, and when you review the vehicle's SKU history, every maintenance cost is right there

4. Expense Analytics

Requiply analytics — expense tracking card and item performance

The Reporting > Analytics page now includes a dedicated Expenses card showing all maintenance costs for tasks completed within the selected period.

New Expenses card on the analytics dashboard

Tracks all costs from maintenance tasks closed in the period

Expense column added to the item performance table

See profitability per item — revenue minus maintenance costs

Now you can compare what each item earns against what it costs to maintain. The item performance table at the bottom of the analytics page includes an expense column, giving you a clear picture of each asset's true profitability.

Practical Use Cases:

AV Equipment Rental: Discover that your oldest projector cost $600 in maintenance last quarter but only generated $400 in revenue — time to retire it
Bike Rental Fleet: See that mountain bikes average $25/month in maintenance versus $15 for road bikes, helping you make smarter purchasing decisions for your Portland fleet
Bouncy Castle Hire: Compare maintenance expenses across your inflatable range to identify which units are costing more than they're worth heading into summer season

Join Us as an Early Bird

Requiply is a startup in early growth stages, and we're looking for rental businesses to partner with. Early birds get 3 months completely free, plus a discount for the following year.

During the 3-month pilot period, you'll receive:

Priority support through a dedicated WhatsApp chat
Direct influence on new feature development

Only 17 spots remain for early bird partners. If you run a rental business and are interested in shaping a product built for your needs — we'd love to work with you.

What's Next?

With SKU-level tracking, comments, and maintenance expenses now in place, Requiply gives you a much clearer picture of your inventory's health and true cost of ownership. We're continuing to build on this foundation based on real feedback from our pilot customers.

Next we will polish comments and inventory workflows, start working on account employee assignments and invites for a better setup experience. Also we are working on our knowledge base, so it's easier to find what features does Requiply have.

Have questions or suggestions? Write to us at info@requiply.com — we're always happy to hear from you!