Do I have to use checklists?

No. Checklists are an organization feature you turn on, and even then they only open for the statuses you flag as pickup or return. If you leave every status unflagged, nothing changes for you.

If I switch to assigning units at pickup, what happens to existing bookings?

Existing bookings keep the units they already have. The setting changes how new bookings reserve inventory: quantities are held, and the exact units are chosen during the pickup checklist. You can move back to assigning at booking at any time.

Which barcode type should I pick?

Code 128 unless your labels are small. It encodes any value and is read by virtually every scanner. EAN-8 is an 8-digit code that fits compact gear, but it has a minimum print size: Requiply warns you when a chosen label would push it below spec.

What happens to the permissions my accounts already had?

They were carried into groups. Administrators are in the built-in Administrators group, and existing permission combinations became groups you can rename, edit or merge. Each account belongs to one group and takes its permissions from it.

Requiply 1.2.9: Dashboard, Pickup Checklists, Barcodes and Permission Groups

What's New in Requiply 1.2.9?

Version 1.2.8 was about the client. This one is about the day.

1.2.9 has no single headline feature. It has a lot of small ones, and most of them come from the same question: what does the person opening Requiply in the morning actually need to do before lunch? They need to see today's pickups. They need to hand the gear over without losing a unit. They need to fix a booking someone got wrong. And they need to do it from a phone, in a warehouse, with a scanner in the other hand.

Here is everything that changed.

1. The Dashboard

Requiply dashboard with Pickups and Returns side by side, each carrying a Range, Today and Tomorrow switch, an Overdue list with day counts, and the start of the monthly summary

Requiply now opens on a dashboard instead of a list. It answers three questions at a glance: what is going out, what is coming back, and where the money is.

Pickups and returns side by side, each switchable between Today, Tomorrow, or any date range you pick, with the client, item count and outstanding balance on every row

Overdue bookings in their own list, with how many days each one is late

Money: collected this month against last month, outstanding across active bookings, and deposits still waiting to be refunded

A monthly summary of what Requiply did for you: booking requests that arrived through the booking page, widget, chat or AI connectors, payments captured online, and messages delivered to clients

Every account can pick which page opens after login, so the dashboard is a default and not a rule

2. Pickup and Return Checklists

Pickup checklist reading 2 of 3 units checked, with a scan box above the unit rows and the booking preview highlighting confirmed units in green

A booking status can now be flagged as a pickup or a return. When a booking moves into that status, Requiply opens a checklist and refuses to move on until every unit is accounted for. Progress is saved as you go and written to the booking timeline.

Confirm each unit by hand, or scan it with a barcode or QR scanner and let the row tick itself

Scan a unit from the same product that was not the reserved one and Requiply offers to swap it in, checking availability first

Leave the checklist half done and pick it up later from the booking

Statuses carry their own lifecycle configuration, so you decide which of your statuses mean pickup and which mean return

Assign Units at Pickup, Not at Booking

The bigger change underneath is when a booking gets tied to specific units. Small operations are happy assigning them the moment a booking is created. Larger warehouses are not: staff grab whatever is closest to the door.

New organization setting: assign units at booking, or reserve quantities only and assign at pickup

In deferred mode, bookings hold quantities and the exact units are scanned or picked during the pickup checklist

Auto-assign remaining fills in whatever is left when scanning stops being worth the time

A new Ready for pickup state sits between confirmation and handover

3. Barcodes and Printable Labels

Manage items with a product expanded, each individual unit carrying its own scannable barcode alongside its SKU and status

Scan codes stopped being QR only. Inventory units now carry barcodes, and you can print them on real labels.

Pick your primary barcode type per organization: Code 128 for anything, or EAN-8 for short codes on small labels

Export printable label sheets with preset or custom sizes in millimetres, with a warning when an EAN-8 would print below the GS1 minimum and stop scanning reliably

Hide the SKU on tiny labels so the barcode uses the full height

Tie an external barcode that came with the equipment to a Requiply unit, with clear conflict handling when the code already belongs somewhere else

Scan any of these codes in the mobile app to open the matching unit

4. Detail Pages You Configure Yourself

Detail page fields on the Item tab: Available and Visible field lists with reorder controls, beside a live preview of the unit page being built

Booking, client, product and unit pages used to show the fields we chose. Now they show the fields you choose, in the order you put them, with a live preview while you configure.

One place to configure both the table columns and the detail page layout for every entity

System fields and custom fields sit in the same list and can be reordered together

Field search on detail pages, for records with a lot of fields

Two new custom field types: phone, and date with a chosen format, optional time and a timezone note

Units gained a serial number field, and products gained a full price field for what the equipment cost you

5. Accounts and Permission Groups

The Account groups tab: the system Administrators group with full access, and a Members group listing the permissions it grants and how many people are in it

Permissions moved off individual accounts and onto groups. Instead of ticking the same six toggles for every new hire, you build a group once and assign people to it.

Permission groups with their own tab in Settings, each account belonging to exactly one

A built-in Administrators group with full access, including accounts, groups and billing

Settings access is now split: a group can be given the Settings section without being given administrator-only areas

Accounts are invited by email or by link instead of being created with a password, with resend and a proper profile setup screen

Password reset and forgot-password flows for people who invite themselves back in

6. Changing a Booking That Already Exists

Edit booking items: a green availability message, the extra balance and pickup-assignment notices, warnings about historic data and a preserved deposit, beside the updated preview with current and new totals

Dates were already editable. Items were not, which meant cancelling and rebuilding a booking because somebody wanted one more tripod.

Add, remove or requantify items on an existing booking, with availability checked against the booking dates before anything is saved

The total is recalculated live, and the preview tells you exactly what happens to assigned units: released, reassigned, or left for pickup

Honest warnings where they matter: an open pickup checklist, a booking already in progress, a completed booking whose history you are about to change, or a deposit that no longer matches your policy

Cheaper bookings that need a refund, and online payment links that need replacing, are blocked with a reason instead of silently going wrong

Services Excluded From Discounts

Some services should never be discounted: subcontractors, pass-through costs, anything with a fixed price you do not control. A service can now be marked as excluded, and client percentage discounts skip it while still applying to everything else on the booking.

7. Documents, Exports and Emails

Export templates gained real tables, which is the part that made custom documents usable for bookings with more than a handful of lines.

Table macros for booking items and services, where you list the columns you want inside the brackets

Columns for SKU, serial number, name, category, quantity, price, price type, deposit, full price and total, plus your own custom fields

Blank columns with your own header, for documents that get filled in by hand

Columns that would be empty everywhere are dropped automatically, so a document does not print an empty SKU column for units assigned later at pickup

Emails can attach rendered export template PDFs, alongside the invoice and the booking QR

Invoice totals now come from the same calculation as the booking, so an invoice and a booking page can no longer disagree

8. The Mobile App

The mobile app can now do what the web booking page does. That was the whole goal of this cycle for mobile.

Payments: take a payment, change the payment method, check status, issue a refund, and read the full payment ledger

Documents: generate exports, view them, send emails with attachments, and see signing status on the booking

Edit a booking's dates and its items from the phone

Subrentals, with supplier status visible on the booking

Pickup and return checklists, including the code prompt for scanning and group assignment

A proper phone input with country picker, and a client card that shows more than a name

9. Smaller Improvements

Refunds follow a strict state machine now, so a payment provider sending an intermediate webhook after a refund can no longer walk a refunded payment backwards

Subscription plans are snapshotted when taken, fixing the fallback that could resolve the wrong plan on a first subscription

The in-app pricing page matches the website, including the Scale plan and account limits

The free trial is 7 days

Workflow processing and transactional email moved to the Requiply API, which makes automations faster and their failures easier to see

Checklist, dashboard and booking pages had a performance pass

Feature flags were consolidated, so what your plan includes is decided in one place

Frequently Asked Questions

What's Next?

1.2.9 spent its time on the parts of the day that happen away from a desk: the handover, the label, the phone in the warehouse, the booking that needs fixing while the client waits.

Next we are going back to the office side of that: better reporting on what all this activity actually adds up to, and more of the booking page under your control.

Have questions or suggestions? Write to us at info@requiply.com. We would especially like to hear how the pickup checklist behaves in a real warehouse, with real scanners and real gear that walks off shelves.